12th of February held on Teams and at Upperby CDC
Attendance
Dan MacLennan (chair)
Claire Winder (vice chair)
Tony Wightman (secretary)
Matt Spooner (1921 Rep)
Billy Atkinson (Holdings Rep)
Chris Armstrong
Kieron Bulman
Mike Denovellis
Ross Parkinson
Martin Robson
Riegan Thompson
Acceptance of previous minutes
Approved
Matters Arising
None
Action tracker
Working party for football tournament – MD & RT to run this and set up a separate working group. MD to take this from RP.
We are looking to produce individual videos regarding the roles we play in the board, we need to reach out and find help with producing and editing the videos RT stated he may know someone, we may also be able to utilise the media students with MR.
Club Matters
No further updates this month regarding the training facilities at the Sheepmount.
Some of the Piatak family are over from Mid Feb onwards.
Improvements to the CUTV experience is being looked at.
Subgroup updates
Members of individual subgroups are currently being added and communication flows are being set up, hence looking at a short video of each member of the board and not focussing solely on football.
Membership
1122
RT to go into the Warwick road end to speak to fans, ask them what they would like to see, RP will help out with that.
Financial/Cash in the bank
£11516.33 pending payment of £48 to printpoint for signage.
CW needs reimbursed for her outlay for vouchers DM to look into this
FCA accounts do not require a full audit it just requires approval to state accounts are ok ( a member not linked to the board could do this).
In terms of banking – DM has spoken to Peter who has online access.
DM stated that the account requires 2 signatories Dave as treasurer and DM as chair TW as an authorised user, this motion was carried unanimously.
2 X payments required to Peter one to take place on the 1st of Mar and the 2nd on the 1st of April this was agreed by all
Comms
Reach out to the wider fan base to see who can help with the making and editing of videos RP to ask the question. MS We may need a network of people we can call on to help with media and promotions going forward.
Email Inbox
In terms of the email inbox, a collective question was raised on whether this is owned by 1 person going forward. Generally, this was accepted as a good move.
MR updated on the Info@Cust address which is now up and running, this will be ran through comms going forward and any anomalies in the future would be passed on to the relevant person within the group.
Approach to meeting members
Produce a list of do’s and don’t’s when members try to address issues on a 1 to 1 basis, members also have the option to join the meetings and raise points to be passed on to the club.
Twitter Space and review of member meetings
Positive feedback from the last meeting on Twitter, RP gave an update that there were 180 listening live possible to expand this going forward.
RT We need to reach out to other members but we need a structure and an agenda ahead of the meeting.
CW stated that a schedule of member meetings and when these will take place should be made
CW If certain members of the board are not available to attend meetings, but then join the meeting in the background, the rest of the group should be informed to promote transparency.
MD if there are connectivity issues attending the meetings, we should not keep trying as this make the situation worse, we need to set the protocol around this.
RP with regards to notice that there was a meeting on Twitter, this was published within the newsletter and on the previous meeting and that DM & RP would be running this.
CW asked did we require the extra meeting being added?
BA stated that it was worthwhile and was positive.
MR it is the first time we have tried this, and it is informal and more of a chat.
MS We need to decide on a structure so that we can make it better in the long run. Measure how many fan issues have been fixed at Brunton Park. What does good look like, formalise this in the action tracker gather aims and objectives for the future of the trust and its members.
RT stated that we should ask how you heard about the trust, can we have a drop-down menu to ask certain pertinent questions.
RP give people the opportunity to address things with public relations, provide education to members with regards to the engagement plan.
CW Use the calendar on Teams for meeting, accounts etc MR to sort.
CUSG Update –
CW will attend these meetings going forward on behalf of the trust, they are happening approximately every 6 weeks at present. CW discussed a Trust issue that followed the last meeting, that cannot occur again.
Some points were raised regarding access to the club at weekends, do the club have a route for this
Some points were raised regarding having a singing group, there may be appetite from the club to keep the ambience to be kept in the Warwick
CA asked about plaques and the need for it to be more structured, the plaques are ordered in batches of 20 and are erected in that order, hence why they are taking longer, DM to look at pricing for 1 at a time with the supplier. MD asked whether we could update the website with regards to a realistic expectation for plaques going up. CW asked for an update to take along to the CUSG meeting.
Governance
CW gave an update on the FSA rules. The FSA will have an update to their policy, but it will not come out until the end of 2025. The debate took place regarding whether to update the trust policies from the current 2014 version to the newer 2022 revision. MT stated he would not be against updating to the newer 2022 revision in the short-term pending the 2025 revision coming out at the end of the year. A motion was carried at 8 votes for and 1 against for the update.
AOB
In terms of competition draws, this needs to be an agenda item going forward. A suggestion was made that the draw could take place in the Gazebo at the game.
CW raised a concern about the member experience draws not taking place at the Board Meetings as agreed previously in the policy that had been developed for transparency – matter was debated.
RT will set the Gazebo up on Saturday
CA defibrillator statements to be collected from various people around the club and individuals and members of the team.
MS to get some availability from CSG to set up another chat?
MR to sort out the Teams access for Tony
Next meeting – March 12th 19:00
